• Intro
• Schedule a meeting in Teams
• Edit scheduled meeting
• Invite people in a meeting
• Join a meeting
  • Via link
  • Via phone
  • Join in a channel
  • Join in a chat
  • Join in a calendar
• Set up camera and sound settings
• Share your screen in a meeting
• Record a meeting

1 Intro

1. Open a browser like Google Chrome or use the teams app
2. Go to the following link:
   https://www.office.com/
3. Login with your Office 365 account (example: firstname.lastname@ad.itaf.eu)
4. Select Teams in the menu

    

   

• A team is a collection of people, conversations, files, and tools — all in one place
• A channel is a discussion in a team, dedicated to a department, project, or topic. While channel conversations are public, chats are just between you and someone else (or a group of people)

2 Schedule a meeting in Teams

• There are several ways to schedule a meating:

1. Schedule a meeting in chat
   1. On the left side of the app go to Chat
   2. Select in Contact list with whom you want to schedule a meeting
   3. Click on the small calendar icon on the bottom

       

      

2. Schedule a meeting in a Calendar
   1. On the left side of the app go to Calendar
   2. You can either select New meeting (on the upper right corner) or select a range of time in your calendar
   3. Scheduling form will open

      
       

   4. Here you can add title and add meeting details
   5. On the right side of scheduling form you have the option to select a channel or to add individual people (see bellow the options)
   6. After you added all attendees, select Scheduling Assistant to find a time that works for everyone
   7. You can set this meeting to be repeated on a weekly/mothly basic if you check the Repeat box and select how often you want it to occur

• You select a channel to meet in by selecting this option

  

• you can select more then one channel
• when you have a meeting in a channel, everyone in the team will be able to see and join it in that channel
• channels can't be edited or added once the invite is sent. You'll need to send a different new invite with the updated channels

• You invite people by this selecting this option

  

3 Edit scheduled meeting

1. You can edit scheduled meeting by clicking right-click on the event in Calendar

   

4 Invite people in a meeting

1. 1. When you're in a meeting, select Show participants  in your meeting controls to see the people who were invited but haven't joined yet
   2. To ask someone who was invited to join the meeting, select their name > More options  > Ask to join
   3. You can also type a person's name or phone number in the search box to add someone who was not previously invited

5 Join a meeting

NOTE: If you have overlapping meetings in your calendar, the join button won't be available. But you can still right-click the event and select Join online.

5.1 Via link

1. When you open the link or select Join Microsoft Teams Meeting in your meeting invite, you’ll be taken to a page where you can choose to join

5.2 Via phone

1. You can call in to a meeting with your phone
2. To get the phone number, tap the meeting or meeting notice and select See details
3. You'll see a phone number that you can use to dial in

5.3 Join in a channel

1. If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel
2. Just select Join

5.4 Join in a chat

1. If the meeting has already begun, it appears in your recent chat list
2. Select the meeting in your chat list
3. Click Join at the top of the chat

5.5 Join in a calendar

1. Select Calendar on the left side of the app to see your meetings
2. Find the meeting you want
3. Click Join

6 Set up camera and sound settings

1. When you join in a meeting you should have these options on a screen

   

2. Select Devices
3. On the right corner you can see Device settings window

   

4. Select the speaker, microphone, and camera options you want

7 Share your screen in a meeting

1. To share your screen in a meeting, select Share Share screen button in your meeting controls
2. Choose to present your entire desktop/window/powerpoint/whiteboard

8 Record a meeting

1. Start or join the meeting
2. To start recording, go to the meeting controls and select More options More options button > Start recording
3. Everyone in the meeting is notified that recording has started
4. In the chat history is also mentioned that the meeting was recorded
5. You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants
6. To stop recording, go to the meeting controls and select More options More options button > Stop recording